ACAL Reading Group Food Instructions
ACAL Reading Group Food Instructions
So you've [been] volunteered to provide food for ACAL lunch...:
- You are tasked with deciding from which restaurant to order, choosing the food, ordering the food, and bringing it to the
ACAL reading group meeting for the reading group members to eat while participating in the paper discussion. Just have the
food delivered to CSE (2260 Hayward St.), or pick it up yourself, and bring it to the meeting.
- There are numerous places in town that will deliver food. Websites like EatBlue, for instance, have entire sections
dedicated to restaurants that deliver. Also, see below (in the "As for the food..." section) for some ideas of what kinds of food
to order.
- Participating faculty members cover the costs of the food, so any money you pay will be reimbursed.
Many people pay for the food out of pocket, get an itemized receipt, and then speak with
Lauri Johnson (The ACAL administrative assistant in 4808 CSE) after the meeting
to set up a reimbursement.
You're not required to front the money at all if you don't want to, however; you can potentially arrange for Lauri to pay
for the food using the departmental purchase card. Speak with her before ordering the food if you want to do this.
- Get itemized receipts for the food (and anything else).
Give this to Lauri after the meeting so that she can do any appropriate reimbursement. Get an itemized receipt even if
a departmental p-card was used. This is very important.
- Get a sign-in sheet from 4644 CSE in the folder labelled "Hosting forms". (Speak to Lauri or Steve Reger if this is empty).
Pass the form around at the reading group meeting and try to make sure everyone has signed in.
After the meeting, give this and the itemized receipts to Lauri.
Organizational...:
- Plan for about 30 people (depending on recent turnouts - ask around).
- If there is any food left at the end of the lunch, you can drop it off in the 4th floor kitchen and then tell Lauri. She should be able to inform the other hungry students, faculty, and staff.
- Try to keep the total cost of everything (food, drink, utensils, etc.) below $6 to $7 per person. If you want to spend more for a specific kind of food, speak with the professor who's footing the bill - they have the final say.
As for the food...:
- Some of our number do not eat meat. Please remember to have some option for those folks. (example: if you're getting pizza, get some with just veggies or cheese).
- Some of our number are squeemish midwesterners. If possible, please try to have some kind of fairly bland option available for those who aren't too keen on the very different stuff. (example: I think we discovered that sushi didn't go over well with a few folks).
- Provide a variety of drinks (usually sodas) if you can. A distribution of: 2 cola, 1 diet, and 2 others (Mt. Dew, Root Beer, etc) works well.
- Bring the food to the meeting room (on the webpage) at 12:30.
Questions? E-mail Joe Greathouse